Job Listing: Public Programs Manager at the Montgomery Museum of Art & History

Name of Organization –  The Montgomery Museum of Art & History

Christiansburg, VA 

Closes –  Until Filled 

Title –  Public Programs Manager 

Compensation – Part-Time hourly position; $18 per hour. Hours per week will average 25 hours 

Type – Part-Time/Hourly, Non-Exempt 

Apply –  Please send a resume and cover letter to the Executive Director at director@montgomerymuseum.org with the subject line: “Public Programs Manager Job Application” 

Summary – This position will have a leadership role in coordinating museum special events, exhibit opening and receptions, and off-site programming. Additionally, the PPM will coordinate museum membership communications, including renewal notices and strategies to increase museum membership. This position will also oversee museum gift shop operations, including merchandising and inventory. Finally, the PPM will coordinate volunteer efforts in conjunction with the Master Gardeners with regard to educational programming at the Museum Garden. Primary work schedule is Monday Friday and approximately one Saturday afternoon per month is required. 

Responsibilities –

Event/Program Management (10-15 hours per week)

• Prepare event-specific operating budgets in conjunction with event committee and staff input
• Take a lead role in soliciting and securing event and exhibit sponsorships
• Manage event sub-committees and all committee/volunteer tasks
• Manage the museum master calendar of events and programs
• Maintain the master schedule for facility rentals in the museum and serve as the point of contact for facility rental inquiries
• Schedule and communicate with event vendors as applicable
• Oversee all staff functions for event sub-committees
• Research and apply for event-specific operating grants
• Coordinate with other museum staff for additional outreach and community programming
• In conjunction with Marketing Coordinator, ensure promotions of all events and programs 

Membership Relations (5-7 hours per week)

• Oversee Museum Membership portfolio through database management in Past Perfect
• Serve as the point of contact for all museum membership inquiries and correspondences
• Maintain membership database including processing (renewals, thank you letters and other communications as required)
• In conjunction with staff, set membership goals to increase membership in various categories
• Serve as lead staff point of contact for the membership committee
• In conjunction with Marketing Coordinator, develop and maintain membership campaign 

Gift Shop Operations (3-5 hours per week)

• In coordination with Marketing Coordinator, prepare gift shop promotions
• Maintain gift shop product portfolio by overseeing inventory management
• Organize gift shop with an eye for product merchandizing
• Work with staff to produce strategies to increase gift shop sales

Museum Garden (2-4 hours per week)

• Provide coordination with Master Gardeners and the Cooperative Extension Program at Virginia Tech to promote the health and longevity of the Museum Garden
• In conjunction with staff, develop a master plan for the Museum Garden with respect to expansion, community engagement, and educational programming 

Physical Requirements: The Public Programs Manager must be able to stand for long periods of time and climb stairs. He or she must be able to assist in carrying and lifting objects weighing up to 25 pounds

Qualifications –

Education:

• Bachelor’s Degree Preferred. Preferably in Hospitality and Tourism Management, Business, Public Administration, or Non-Profit Management but not required in one of these fields of study 

Preferred Qualifications:

• The ideal candidate will have a flexible schedule. He or she must be able to work well in a team-oriented, fast-paced environment and be comfortable as a self-starter, taking initiative. The ideal candidate will also have exceptional interpersonal communication skills, writing skills, and time-management. Adaptability to changing circumstances is important. Previous work experience in a museum is a plus. Working one Saturday afternoon approximately once a month is required. Other preferred qualifications include:
  • Customer Service/Guest Experience
  • Event, Sales, and/or Hospitality experience
    • Additional consideration will be given to candidates with selling sponsorships and/or membership in previous work experiences
    • Additional consideration will be given to candidates with past event planning experience
  • Must be highly organized and detail-oriented 
  • Proficiency in Microsoft Office Suite (especially Word and Excel) and Past Perfect software

Please note this job description is not a complete list of all tasks and duties. It is merely meant to describe the over objectives and areas of work. 

About –