Job Listing: Special Events Coordinator

Mariners' Museum - Newport News, VA

Closes - open until filled

Position Title - Special Events Coordinator

Compensation - $19.00/hour plus a full benefits package 

Job Type - full-time; non-exempt

Apply - Please apply by visiting the website. No phone calls, please – only applicants being considered for interviews will be contacted.  

Summary - The Special Events Coordinator is an integral member of the Museum team and is responsible for contributing to our overall goals which are to promote The Mariners’ Museum’s mission and to provide engaging experiences for individuals visiting the Museum. The Special Events Coordinator position supports the successful execution of Venue Rentals.  

Job Responsibilities - 

Special Events Operations

• Assist the Lead in responding to rental inquiries (phone, email, walk-in).
• Assist the Lead in scheduling and completing venue tours.
• Assist the Lead in managing the planning process for all venue event rentals. This may include:
  • Writing contracts
  • Creating invoices
  • Creating room layouts
  • Coordinating site visits 
• Communicate special events needs and requirements cross-departmentally. 
  • Including custodial, security, technology, digital services, grounds, etc.
• Serve as the Museum representative for executing all special event venue rentals.

Support Museum Departments and Matrix Projects

• Assist with the execution of group tours. 
• Assist with the coordination of stewardship events.
• Support internal events (meetings, receptions, Museum events).

Other

• Participate in select bridal shows, networking events, and sales calls/vendor meetings as assigned by the Lead Special Events Coordinator.
• Other duties as assigned.

Qualifications -

Knowledge, Skills, Abilities:

• Must be highly organized and detail-oriented with excellent communication skills. 
• Ability to think strategically, resourcefully, and innovatively, with a positive attitude. 
• Must be able to work in a fast-paced environment and manage multiple tasks and priorities simultaneously.
• Maintain working knowledge of local and regional markets and the wedding + events industry.

Education and Experience:

• A High School diploma or equivalent is required; a Bachelor's Degree is preferred. 
• Previous work experience in customer service and/or hospitality is required. 
• Previous work experience in event management is strongly preferred.

Conditions of Employment:

• Must be able to pass a background check and drug screen prior to employment.
• Must be able to consistently work non-traditional hours (nights, weekends, and holidays as necessary).
• Must be able to travel for local (daylong) meetings and trade shows.